How to use Oraiyan PassesSaptha Sambhrama · step-by-step guide
Sign in

Gate volunteer guide

Scan passes at the gate, help guests at the desk and hand out vouchers.

Getting started

1

Sign in

  1. Open the Oraiyan Passes link on your phone or computer.
  2. Enter the email and password given to you by the admin, then tap Sign In.
  3. Tick "Keep me signed in" on your own device so you are not asked again on event day.
  4. The system opens the right screen for your role automatically.
Sign in
2

Your home screen — the scanner

  1. You land straight on the gate scanner. Allow camera access when the phone asks.
  2. The numbers at the top show entries (In), repeat scans (Re) and rejected passes (Rej) on this phone.
  3. Tap ☰ for the gate name, offline queue, gate desk, this guide and sign out.

Scanning

3

Scan passes at the gate

  1. Point the camera at the QR on the pass. Green = welcome in. Red = rejected, with the reason.
  2. A pass can enter only once. A second scan shows "Already entered" with the time — like a cinema ticket.
  3. No camera? Type the pass number in the box at the bottom and tap Enter.
  4. Pick your gate from ☰ so reports show where people came in.
4

Scanning without internet

  1. The phone keeps a copy of all passes. With no signal, scans are still checked and saved on the phone.
  2. The orange badge on ☰ shows scans waiting. They upload automatically when the signal returns.
  3. Before the gates open, tap ☰ → Refresh offline data so the phone has the latest passes.
5

Scan a voucher after the pass

  1. After a pass is accepted, tap "Scan voucher" on the result.
  2. Scan the voucher QR — it is attached to that guest's pass.
  3. Tap Cancel on the orange bar to go back to normal scanning.

Gate desk

6

Gate desk — find a guest

  1. Gate desk is for guests without their pass, or for families.
  2. Type the phone number, pass number, voucher number or name and tap Find — or scan a QR.
7

Gate desk — who has come

  1. Tick the holder and each family member who is here now, then Save attendance.
  2. The current time is recorded. Once saved, a person is locked — they cannot be marked again.
  3. Add a family member who is not on the pass with "Add person".
8

Gate desk — vouchers

  1. Under Vouchers, scan or type a voucher number and tap Attach to give it to this family.
  2. The limit per family is shown. Redeem marks the voucher as used.